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Advanced UV for Life

Data Protection

Privacy Policy

I. Controller
Advanced UV for Life e. V.
Advanced UV for Life c/o ST3AM, Rudower Chaussee 28, 12489 Berlin, Germany
Tel. 030 6392 3397
Represented by the board of directors (see website).
Two members of the board of directors jointly represent the association.

II. Data Protection Officer
The Data Protection Officer
Advanced UV for Life c/o ST3AM, Rudower Chaussee 28, 12489 Berlin
E-mail: info(at)advanced-uv.de

III. General Information on Data Processing
Personal data is only processed to the extent necessary for the provision of the website and offered services or if consent has been given. Legal bases are Art. 6 para. 1 lit. a–f GDPR. Data will be deleted as soon as the purpose of processing ceases or statutory retention periods expire.

IV. Access Data / Log Files
When visiting the website, the following data is automatically collected and stored in log files: IP address, date/time, pages accessed, referring page, browser type/version, operating system, provider. The temporary storage of the IP address primarily serves to protect the site from attacks.
Legal basis: Art. 6 para. 1 lit. f GDPR.
Longer storage only occurs in anonymized form. Objection is not possible.

V. Cookies
Cookies are used where technically necessary. Cookies can be deactivated or deleted via browser settings. If cookies are deactivated, not all functions of the website may be available.

Technically necessary cookies include: – Multilanguage cookie for storing the website language during the visit; – An Elements cookie for displaying content; – a cookie for settings regarding emojis.

We do not use any non-technically necessary cookies. The cookies do not store any personal data.

VI. Sending of Information (Newsletter, etc.)
When contacting us by e-mail or form, name, e-mail address and, if applicable, voluntary information are processed. Consent is given in accordance with Art. 6 para. 1 lit. a GDPR. You can unsubscribe at any time.

VII. Contact Form
When using the contact form, a registration form, or a booking form, the entered data will be processed (e.g., email address, IP address, name, postal address). Before you can send such a form, you may be asked to consent to the use of the data. The legal basis is Art. 6 para. 1 lit. a GDPR. The IP address serves to protect the site from attacks and prevent spam. The data will be deleted as soon as it is no longer required.

VIII. Data Transfer to Third Parties
Data is only disclosed if legally required or necessary for prosecution. No disclosure for advertising purposes.

In exceptional cases, disclosure to third parties may be necessary, e.g., to payment providers or conference service providers. In this case, you will receive a separate privacy policy and a request for consent, e.g., before submitting a form.

IX. Rights of Data Subjects
You have the following rights:
– Withdrawal of consent (Art. 7 para. 3 GDPR)
– Right of access (Art. 15 GDPR)
– Right to rectification (Art. 16 GDPR)
– Right to erasure (Art. 17 GDPR)
– Right to restriction of processing (Art. 18 GDPR)
– Right to data portability (Art. 20 GDPR)
– Right to object (Art. 21 GDPR)
– Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)

X. Opt-out and Do-Not-Track
Users can object to data collection by:

  1. Activating “Do-Not-Track” in the browser

  2. Cookie settings via the banner on the website, if available

Terms & Conditions Events

Advanced UV for Life e.V.

Binding Effect: Upon submission of the event online registration form or through other means (e.g., email, phone), you are considered “registered,” even in the case of pending payment. If you register for the event on behalf of an entity, you agree to these terms on behalf of that entity.

Registration Confirmation: Your event registration is subject to our final confirmation, which will be sent via email. We reserve the right to deny registration without cause.

Program Changes: It may be necessary to modify the event content, program timing, speakers, date, or venue at any time before the event. In such cases, we will notify you, providing an opportunity to adapt or to cancel your registration. If you choose to cancel, we are not responsible for any costs or expenses resulting from the cancellation.

Event Language: The event language is specified in the event announcement.

Payment of Fees (Where Applicable): If the event is not free of charge, you must pay the relevant fees, including all taxes as specified in the event information, in the registration form, or in the invoice. Payment is due before the event begins. Discounts, such as early bird rates, apply only if payment is made by the agreed-upon date.

Event Cancellation by Us: If the event is canceled, registered attendees will receive a refund of the registration fee only. Any fees related to travel or hotel reservations are the exclusive responsibility of the attendees.

Cancellation by the Attendee: For free events, please inform us if you cannot participate. If payment is required, all fees remain due unless other agreements are made in writing between us and you. We are not liable for any costs or expenses resulting from your registration cancellation.

Travel and Hotel Accommodation (Where Applicable): You are responsible for arranging your own travel and accommodations. Check visa requirements with your local embassy, where applicable. We are not liable for travel or accommodation formalities, expenses, or any consequences by missed attendance.

Assistance (If Applicable): If you require special assistance, please contact us in advance via email.

No Recordings: Attendees, speakers, and guests can speak freely and interact in-person. We will not be recording the event (no videos, no voice transcripts)

Photography: Photos may be taken und used for event minutes, news, promotion, and illustration on our websites and social media pages. By participating, you agree to be included in event photos. If you have concerns, please contact us before or during the event.

Data Protection: The legal basis of data protection and collection is based on the EU General Data Protection Act (DSGVO). The collection of personal data is necessary for the fulfillment of the contract between us and the registrants and/or participants. By registering and/or participating in the event (physically or virtually), you acknowledge that we will collect and process your personal data to organize and manage your registration. Your data may be shared with your employing organization. Personal data may also be shared with third parties necessary for event registration or attendance (e.g. payment partners, registration partners, or venue partners). Registrants and participants have the right to information about personal data collected by us and can request deletion by us unless other legal obligations prevent it.

For contact information refer to www.advanced-uv.de

Miscellaneous: Our services are offered to professional customers belonging to an employer and not to private individuals.
You agree that this agreement will be governed by and interpreted in accordance with the laws in Germany. United Nations convention on contracts for the International Sale of Goods shall be excluded. If there’s a dispute, it shall be resolved by arbitral tribunal in Berlin, Germany or in a Berlin, Germany court.