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Documents for the Ordinary General Meeting

Tuesday, June 17, 2025, Berlin

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Agenda 2025

Agenda (DE/EN)

Minutes of the GM 2025

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Presentation of the AGM 2025

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Group photo

Group photo of the participants of the members’ assembly in June 2025 in Berlin.
© Advanced UV for Life

Proxy Voting

If you are not attending, please use the proxy voting option in the registration or cancellation form.

Venue

The 2025 General Assembly will take place at our member company Ferdinand-Braun-Institut (FBH) in Berlin, district Berlin-Adlershof.

Ferdinand-Braun-Institut, Leibniz-Institut für Höchstfrequenztechnik
Gustav-Kirchhoff-Str. 4
12489 Berlin

Google Maps (external link →)

Costs

Participation in the 2025 General Assembly is free for members.

Arrival

Berlin Brandenburg Airport (BER)
From Berlin Brandenburg Airport (BER), you can take the S-Bahn directly to Adlershof station. From there, it’s about an 8-minute walk to the venue.

Alternatively, you can take a taxi from BER to the venue in Berlin-Adlershof (approx. 25 min).

Arrival by train – Central Station, Südkreuz or Ostbahnhof
Travelers arriving by Deutsche Bahn should get off at Berlin Central Station, Südkreuz or Ostbahnhof and continue by S-Bahn to Adlershof station. The walk from the S-Bahn station to the venue takes about 8 minutes.
Alternatively, a taxi is available to take you directly to the Ferdinand-Braun-Institut.

Arrival by car (Parking)
Finding a parking space may take some time. Good parking options are available on Magnusstraße or Carl-Scheele-Straße, both about a 5-minute walk from the Ferdinand-Braun-Institut.

Hotel

There are numerous hotels in the area from which the venue can be easily reached on foot.

Alternatively, you can choose a hotel in Berlin city center (Berlin-Mitte) if you are interested in sightseeing. From the city center, it takes 30 – 45 minutes by S-Bahn to Berlin-Adlershof.

Members Only

This event is only for members of Advanced UV for Life.

Table of Contents

Terms & Conditions Events

Advanced UV for Life e.V.

Binding Effect: Upon submission of the event online registration form or through other means (e.g., email, phone), you are considered “registered,” even in the case of pending payment. If you register for the event on behalf of an entity, you agree to these terms on behalf of that entity.

Registration Confirmation: Your event registration is subject to our final confirmation, which will be sent via email. We reserve the right to deny registration without cause.

Program Changes: It may be necessary to modify the event content, program timing, speakers, date, or venue at any time before the event. In such cases, we will notify you, providing an opportunity to adapt or to cancel your registration. If you choose to cancel, we are not responsible for any costs or expenses resulting from the cancellation.

Event Language: The event language is specified in the event announcement.

Payment of Fees (Where Applicable): If the event is not free of charge, you must pay the relevant fees, including all taxes as specified in the event information, in the registration form, or in the invoice. Payment is due before the event begins. Discounts, such as early bird rates, apply only if payment is made by the agreed-upon date.

Event Cancellation by Us: If the event is canceled, registered attendees will receive a refund of the registration fee only. Any fees related to travel or hotel reservations are the exclusive responsibility of the attendees.

Cancellation by the Attendee: For free events, please inform us if you cannot participate. If payment is required, all fees remain due unless other agreements are made in writing between us and you. We are not liable for any costs or expenses resulting from your registration cancellation.

Travel and Hotel Accommodation (Where Applicable): You are responsible for arranging your own travel and accommodations. Check visa requirements with your local embassy, where applicable. We are not liable for travel or accommodation formalities, expenses, or any consequences by missed attendance.

Assistance (If Applicable): If you require special assistance, please contact us in advance via email.

No Recordings: Attendees, speakers, and guests can speak freely and interact in-person. We will not be recording the event (no videos, no voice transcripts)

Photography: Photos may be taken und used for event minutes, news, promotion, and illustration on our websites and social media pages. By participating, you agree to be included in event photos. If you have concerns, please contact us before or during the event.

Data Protection: The legal basis of data protection and collection is based on the EU General Data Protection Act (DSGVO). The collection of personal data is necessary for the fulfillment of the contract between us and the registrants and/or participants. By registering and/or participating in the event (physically or virtually), you acknowledge that we will collect and process your personal data to organize and manage your registration. Your data may be shared with your employing organization. Personal data may also be shared with third parties necessary for event registration or attendance (e.g. payment partners, registration partners, or venue partners). Registrants and participants have the right to information about personal data collected by us and can request deletion by us unless other legal obligations prevent it.

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