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Documents for the Annual General Meeting

Tuesday, April 21, 2026, Berlin

Registration / Cancellation

Please register by March 26, 2026.

Registration AGM26
First Name
Last Name
Attendance

Agenda 2026

Agenda (DE/EN)

Minutes of the 2026 AGM

Available after the meeting has concluded

Minutes Access: Members should use the password sent via email.

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Presentation of the 2026 AGM

Available after the meeting has concluded

Presentation Access: Members should use the password sent via email.

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Group Photo

Available after the meeting has concluded

Proxy Voting

If you are unable to attend, please feel free to use the proxy voting transfer in the registration/cancellation form.

Venue

The 2026 General Meeting will take place in Berlin.

KARL STORZ Visitor Center Berlin
Scharnhorststraße 3
10115 Berlin, Germany.

Event location on the Map (Google maps) ↗

Costs

Participation in the AGM 2026, including lunch, is free of charge for members.

Please note: Participation in ICULTA — starting at 2:00 PM — is subject to a fee (separate registration required; member discount available).

Travel

Travel by train – Berlin Central Station

Destination Berlin Hauptbahnhof; 10-15 min walking distance to KARL STORZ event location

Travel by plane

  • Berlin International Airport (BER), overseas flights may be possible via Frankfurt (FRA) or Munich (MUC)
  • From BER, continue with the Airport Express (FEX) to Berlin Central Station (approx. 25 min, single ticket “ABC” for ~ €5).
  • Alternatively, take a taxi from BER to the venue (approx. 45 min, ~ €60-75).

Travel by car (parking)
A limited number of paid parking spaces are available on public streets.

Hotel

There are numerous hotels in the vicinity from which the venue can be reached on foot or by bus/S-Bahn/tram.

Hotels nearby (Google Maps) ↗

Members only

This event is only for members of Advanced UV for Life.

Table of Contents

Terms & Conditions Events

Advanced UV for Life e.V.

Binding Effect: Upon submission of the event online registration form or through other means (e.g., email, phone), you are considered “registered,” even in the case of pending payment. If you register for the event on behalf of an entity, you agree to these terms on behalf of that entity.

Registration Confirmation: Your event registration is subject to our final confirmation, which will be sent via email. We reserve the right to deny registration without cause.

Program Changes: It may be necessary to modify the event content, program timing, speakers, date, or venue at any time before the event. In such cases, we will notify you, providing an opportunity to adapt or to cancel your registration. If you choose to cancel, we are not responsible for any costs or expenses resulting from the cancellation.

Event Language: The event language is specified in the event announcement.

Payment of Fees (Where Applicable): If the event is not free of charge, you must pay the relevant fees, including all taxes as specified in the event information, in the registration form, or in the invoice. Payment is due before the event begins. Discounts, such as early bird rates, apply only if payment is made by the agreed-upon date.

Event Cancellation by Us: If the event is canceled, registered attendees will receive a refund of the registration fee only. Any fees related to travel or hotel reservations are the exclusive responsibility of the attendees.

Cancellation by the Attendee: For free events, please inform us if you cannot participate. If payment is required, all fees remain due unless other agreements are made in writing between us and you. We are not liable for any costs or expenses resulting from your registration cancellation.

Travel and Hotel Accommodation (Where Applicable): You are responsible for arranging your own travel and accommodations. Check visa requirements with your local embassy, where applicable. We are not liable for travel or accommodation formalities, expenses, or any consequences by missed attendance.

Assistance (If Applicable): If you require special assistance, please contact us in advance via email.

No Recordings: Attendees, speakers, and guests can speak freely and interact in-person. We will not be recording the event (no videos, no voice transcripts)

Photography: Photos may be taken und used for event minutes, news, promotion, and illustration on our websites and social media pages. By participating, you agree to be included in event photos. If you have concerns, please contact us before or during the event.

Data Protection: The legal basis of data protection and collection is based on the EU General Data Protection Act (DSGVO). The collection of personal data is necessary for the fulfillment of the contract between us and the registrants and/or participants. By registering and/or participating in the event (physically or virtually), you acknowledge that we will collect and process your personal data to organize and manage your registration. Your data may be shared with your employing organization. Personal data may also be shared with third parties necessary for event registration or attendance (e.g. payment partners, registration partners, or venue partners). Registrants and participants have the right to information about personal data collected by us and can request deletion by us unless other legal obligations prevent it.

For contact information refer to www.advanced-uv.de

Miscellaneous: Our services are offered to professional customers belonging to an employer and not to private individuals.
You agree that this agreement will be governed by and interpreted in accordance with the laws in Germany. United Nations convention on contracts for the International Sale of Goods shall be excluded. If there’s a dispute, it shall be resolved by arbitral tribunal in Berlin, Germany or in a Berlin, Germany court.